Treasure Valley Radio Control Racers Bylaws
ARTICLE 1: NAME
The name of the organization shall be Treasure Valley Radio Control Racers (hereinafter referred to as the club) with the name being written in proper sequence with no deviations. This name shall not be changed unless permission has first been obtained from a majority membership vote. Other abbreviations shall be TVRCR.
ARTICLE 2: PURPOSES
The purposes of the club shall be:
- To provide a fun place for the racing of Radio Controlled vehicles;
- To recruit members and maintain an active membership file;
This club is not organized and shall not be operated for pecuniary gain or profit. No part of the property of the club and no part of its net earnings shall inure to the benefit of any private individual. This club shall never be authorized to engage in a regular business of a kind ordinarily carried on for profit or in any other club activity except in furtherance of the purposes stated above for which the club is organized. The club shall never engage in propaganda, attempt to influence legislation, or participate in any political campaign on behalf of any candidate for public office, nor shall any part of its property or any part of the income therefrom be devoted to such purpose.
ARTICLE 3: MEMBERS
Section 1. Any individual is eligible who supports the goals and purposes of the club and is willing to pay the required annual dues and to abide by these bylaws. A member is in good standing after having completed an application form and paying the annual dues. Only members in good standing shall be entitled to vote and participate in club meetings.
Section 2. If the conduct of a member appears to be disorderly or inappropriate, or in any way breaking these bylaws which have been read and signed by said member. At the time of the event any board member may excuse them from the event on the day of occurrence. The Board of Directors can expel or suspend said member with a majority vote. Member must be suspended once with warning prior to a full expulsion from TVRC. In this case either the President or Track Director must be the board member to discipline member in question.
Section 2.1. A member that has been expelled from TVRC may appeal the decision of expulsion by the Board. This will require expelled member to make a public apology at the next club meeting and member must be voted back in with a 2/3 vote by ALL TVRC members. All proxy votes from non-attending members will be counted and collected by the President. Officers must count. Only members present and in good standing may vote. There shall be no voting by proxy. In the event of a tie vote, arm wrestling will settle it.
Section 3. Any nominations may be made prior to or during the annual general meeting. At the annual general meeting the President shall receive from the floor further nominations with the consent of the nominees. Consent must be unanimous.
ARTICLE 4: BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of the elected officers of the club. The members of the Board of Directors shall serve for a term of one year.
Section 2. The duties of the Board shall be:
- To confirm that the racing facility is ran in a safe and respectable manner.
- To approve the official depository or depositories for the club’s funds and designate persons to sign checks and withdraw funds
- To prepare a budget for the year to be finished no later than February 1st of each calendar year.
- To elect a member of the club to hold office.
- To manage the affairs of the club.
- The board shall agree upon any race surface designs by a majority vote. The racing surface design once agreed upon shall not change unless once built it presents a safety hazard.
Section 3. Board meetings shall be held when called by the President or any three members of the Board with at least 21 days’ written notice.
Section 4. The presence of no less than 3 board members constitutes an official and binding “board meeting”. Club decisions made during said meeting will hold and be changed under no circumstances.
ARTICLE 5: OFFICERS
Section 1. The elected officers of this club shall be a President, Vice President, Secretary, Treasurer, Track Director, and Race Director.
Section 2. The President Shall:
- Preside at all meetings of the club and the Board of Directors
- Serve as liaison with local companies and sponsors.
- Serve as official spokesperson for the club
- Sign or countersign the withdrawal of the funds of the club.
- Nominee for President must have held a board position the previous year.
Section 3. The Vice-President Dirt:
- Perform all duties and responsibilities of the President in the absence of the latter;
- Serve as Chairperson of the Membership Committee; and
- Perform such other duties as the Board may advise.
Section 4. The Vice-President Carpet:
A. Perform all duties and responsibilities of the President in the absence of the latter;
B. Serve as Chairperson of the Membership Committee; and
C. Perform such other duties as the Board may advise.
Section 5. The Secretary Shall:
- Record the topics and agreements made during club meetings.
- Send a copy of the topics and agreements to ALL members in active status with 7 days of meeting.
- Keep the records of the club
- Handle correspondence of the club as directed by the President
- Issue all official notices; and
- Maintain possession and supervision over the property of the club.
Section 6. The Treasurer shall:
- Collect all monies due the club;
- Deposit club funds in the bank approved by the Board;
- Keep the books of accounts of the club;
- Make a Treasurer’s report at all meetings of the club and the Board, with a copy for the Secretary;
- Sign or countersign withdrawal of the funds of the club;
- Arrange for payment of accounts owed by the club; and
- Prepare the books for an auditing appointed by the President prior to each annual meeting of the club.
Section 7. The Dirt Track Director Shall:
- Oversee any track maintenance
- Keep accurate records of members who have worked due time for memberships.
- Maintain track on race-days and work with Race Director keeping the race program in a consistent and working order. Safety of the general public and members will be held in the highest regard and be a constant concern of the Track Director.
Section 8. The Carpet Track Director Shall:
A. Oversee any track maintenance
B. Keep accurate records of members who have worked due time for memberships.
C. Maintain track on race-days and work with Race Director keeping the race program in a consistent and working order. Safety of the general public and members will be held in the highest regard and be a constant concern of the Track Director.
Section 9. The Dirt Race Director Shall:
- Maintain computer programs and scoring on race days. He shall also work directly with the Track Director to come to a conclusion if and when issues arise on race days. Any cancellations will be determined by the Race and Track Directors.
Section 10. The Carpet Race Director Shall:
A. Maintain computer programs and scoring on race days. He shall also work directly with the Track Director to come to a conclusion if and when issues arise on race days. Any cancellations will be determined by the Race and Track Directors.
Section 11. All elected officers shall attend the annual general meeting.
Section 12. All elected officers shall prepare a report for the annual meeting. An annual report shall be submitted to the membership the end of the club year.
Section 13. At the conclusion of the club year in November, the outgoing club President should submit to the membership:
- The names, offices, addresses and telephone numbers of the incoming Board
- The totals of paid membership and total membership for the preceding year
- A financial statement for the preceding year
Section 14. The President-elect shall make sure that the annual report from the previous year is on file and available to the club membership. Any property pertaining to an office must be given to the incoming officer within two weeks of assuming office.
ARTICLE 6: NOMINATION AND ELECTION OF OFFICERS AND DIRECTORS
Section 1. Candidates for elective club offices shall be members in good standing and shall be elected for a mandatory term of one year. The elected officers shall assume office on Jan. 1st.
Section 2. The election of officers shall be held at the annual general meeting. Voting of officers shall be by ballot or by show of hands.
ARTICLE 7: MEETINGS
Section 1. The annual meeting of the club shall be held during the month of November each year at a time and place to be designated by the President. A public notice of the time and place of this meeting must be sent to each member at least 21 days prior to the meeting.
Section 2. Regular meetings of the club shall be held semi-annually or quarterly at dates designated by the Board of Directors.
Section 3. The President, any three elected officers, or any fifteen members may call a special meeting of the club with at least one (1) week prior notice to all members. Business mentioned in the notice of the meeting must be conducted; any other business coming before the meeting may also be considered.
ARTICLE 8: FINANCES
Section 1. As the current executive is responsible for the finances of TVRCR, the annual dues and format that are required for the sustainability of the club must be prepared before the executive’s term end. Two-thirds (2/3) of the Board of Directors must approve a change in the amount of annual dues. Notice of a change of dues must be published on the club website at least one (1) month prior to the date of change as well; changes must appear as amendments to the bylaws.
Section 2. Revenue from sources other than annual dues may be raised as determined by the Board of Directors and approved by a two-thirds (2/3) vote of the Board of Directors.
ARTICLE 9: AMENDMENTS
The bylaws may be amended at any regular or special meeting of the club by a two-thirds (2/3) vote of those present and voting provided that notice to the amendments has been given either at the previous meeting or sent to each member at least 30 days before the meeting.
ARTICLE 10: DISSOLUTION
In the event of the dissolution of this club to the extent allowed under applicable law, all of the assets of the club shall be sold and the proceeds distributed to another organization organized and operating exclusively for charitable, scientific, literary or educational purposes which shall be selected by the Board of Directors of this club. In the event that for any reason upon the dissolution of this club the Board of Directors shall fail to act in the manner herein provided, the assets shall be distributed in accordance with the law governing the distribution of assets of non-profit organizations in the jurisdiction in which the club is located.